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Job Information
Job title
Personal Assistant to CFO and COO (Boksburg)
Job grade
Junior
Location / Operation
3GMobile - BOKSBURG Gauteng South Africa
Department
3G Mobile
Job reports to
Financial Director
Job Purpose

The purpose of this position is to prove efficient, confidential assistance and administration support to the Chief Financial Officer and the Chief Operations Officer. This person will be a key member of the finance and operations team and will perform high-level and complex administrative support duties for CFO as well as the COO. Responsibilities include managing day-to-day operations, internal and external meetings, coordination of internal and external communications and organising projects and events.

Responsibilities
  • Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analysing information; initiating telecommunications.
  • Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
  • Open, sort, and distribute incoming correspondence, including faxes and email.
  • File and retrieve corporate documents, records, and reports.
  • Prepare responses to correspondence containing routine inquiries.
  • Compile, transcribe, and distribute minutes of meetings.
  • Attend meetings in order to record minutes.
  • Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
  • Maintains customer confidence and protects operations by keeping information confidential.
  • Completes projects by assigning work to clerical staff; following up on results.
  • Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
  • Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.
  • Ensures operation of equipment by completing preventive maintenance requirements; following manufacturer's instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
Requirements of the Job
Experience
  • 5 years’ experience in a financial / operations environment
  • At least five years of progressively responsible executive assistant /office experience with demonstrated administrative skills.
  • Previous experience supporting finance and operations functions preferred.
Minimum qualifications
  • Matric (with strong English)

  • Secretarial Diploma an advantage

Competencies / Behaviour
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
  • Excellent organization and time management skills as well as the ability to prioritize requests are required to ensure that all tasks are accomplished in a timely and accurate manner.
  • Strong communication and interpersonal skills are required as this position interacts with management and all departments in 3G Mobile.  Demonstration of strong social skills, confidentiality, sensitivity, and professionalism
  • The ability to provide excellent customer service with a positive and proactive attitude is essential.
  • The ability to work in a team environment is essential.
  • The ability to coordinate and organize travel arrangements for business.
  • Proven ability to anticipate needs and problem solve with minimal direction. Demonstrated ability and instances of taking initiative.
  • Performs department/division coordination duties that are often highly confidential. Coordinates review of information requiring executives’ signature.
  • The ability to manage special projects from start to finish is essential.
Behavioural attributes
  • Friendly & Hospitable
  • Initiative & Pro-activeness
  • Assertiveness
  • Organisation, ability to prioritise and ability to work under pressure. 
  • Team player and team interaction
  • Good communication skills, both written and verbal
  • Emotional resilience
  • Action orientated and takes initiative
Closing date for applications
Tuesday, 19 March 2019

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